I can't send an email with a file attached that has been uploaded to my form. It was my fault, sorry. In our example, we entered the following HTML in the email body, where text in curly brackets indicates the dynamic content: You can combine getting an attachment from a form and creating an approval flow. Files uploaded to a Microsoft Form are automatically stored in the Form creators OneDrive for Business account. That will start your flow each time a response is submitted through Microsoft Forms. -Joe. According to Laura, we want to send the results to the person who submitted them and have that information in the Form's results. Specific people in my organization can respond -Only people or groups in your organization that you specify can respond to your form or quiz. Select the Microsoft Forms "When a new response is submitted" trigger. Ive seen some questions recently on the Power Platform Forums about how to send multiple attachments submitted in Microsoft Forms in an email. Business process and workflow automation topics. You should be able to share the link to the responses in the body of the OUTGOING email telling your team there is a new response. Send email with attachment. Choose the account you want to sign in with. Hope that makes sense? Let me show you how you can send unique attachments in an email in Power Automate based on Microsoft Form Answers OR Column Data / Metadata of a new list item being created. You can make a flow that Forms sent a e-mail with the results when a user completes a form. So in the add attachment action, in the file name field try selecting file name with extension from the dynamic content box. The attachments field name is "Field1". We'll use the flow to create a share link for a file that's uploaded on our summer vacation form, and then email the link. For example according to a question "country" the country manager should receive the email. Specify whether to leave the form open, close the form, or open another blank form after the user submits the form. These fields can contain both static text and text that is generated dynamically from workflow lookups. They would submit a form like an inquiry. Check out the latest Community Blog from the community! In under 5 minutes you should get an email with the attachments from the form. And as@RobElliotthas shown, you can also format the email to present a particular format which is handy when you want to see things in certain ways. Run your flow once at this point to get some sample output that you can use to generate the JSON schema. Screenshot of the submit button on the form. On your flow's information page, under 28-day run history, select the test run. Find links to more information about functions in the See Also section. Attach Item >Calendar - insert a calendar, with specific date range and other details. Then add your question content to the Parse JSON. On the next page of the wizard, do one of the following: To display the form in the body of the e-mail message, click Send only the active view of the form and no attachment. Select or paste in the SharePoint site URL and select the list you want to monitor for changes. For the body in the send an email section of the flow, would I have to put a heading for every question I have included in my form for it to display the results in an email? Sign in to or create the connectors, as needed, and select Continue. I tried to follow what you did above, but am getting this error message:Fix invalid expression(s) for the input parameter(s) of operation 'Get_response_details'. You need to provide the one in the JSON so that you have the file and the extension. I understand that, but I don't think I set up the FLOW correctly, then. Expand the "Get response details" step and copy the contents of the file upload output. This step allows Power Automate to use the test run to generate a sample JSON schema for the uploaded file. Select Home > Attach File, and choose an option: Recent items - select the arrow to find a file or image you have saved or worked with recently. The File content can ge used directly as we retrieve it from OneDrive. To send the form data as an attachment to the e-mail message, click Send the form data as an attachment, select the Attach the form template to ensure that users can open the form check box, and then type a name for the form in the Attachment Name box. I provided you with a screenshot that the file name is fixed. The first action as always is the Forms "get response details": You now need to add a "Parse JSON action". Leave everything else as it is. 1 answer. The Power Automate flow will dynamically retrieve the file attachments and send an email unique to each submission.This is based on a video I did here https://youtu.be/9G9GNeknemg on how to attach multiple files to an email sent via Power Automate.If you are new to JSON, arrays, objects and creating expressions, please watch the following https://youtu.be/6nJSUNh579w00:00 Intro00:51 Looking at Form Responses in Power Automate03:16 SharePoint Document Library of Files04:04 Building flow to handle multiple answers to a question13:00 Test and Demo, submit the form and receive an email with attachments14:19 Building flow to handle multiple questions22:27 Test and Demo, submit a form, receive attachments based on multiple questions23:36 Send Email with attachments from List Item Created25:24 Exploring some of the flow history and logic26:20 Outro Give your cloud flow a name > search for, and then select Manually trigger a cloud flow, and then select Create. Select Collect responses. The form was built in MS Forms online through XL. I didn't use links on my message body since all the relevant users already had a shortcut available, also the needed data was on the body. Learn moreabout Microsoft Forms or get startedright away and createa survey, quiz, or poll. Any update on this? If you are sending a form or quiz out in Teams, you can send it to a person, a chat group in Teams, or a Teams channel when you select the invitees. Thanks! However, you could try instead to use Microsoft Flow and when a new form is submitted, to have the results emailed to you (see my template below as an example). Verify that the information is correct in the Summary section, and then click Finish. Could be really useful to send an e-mail when a user completes a form. By including the form and form template as attachments to the e-mail message, you can help ensure that the e-mail recipients can open the form in Microsoft Office InfoPath, even if they do not have the form template cached on their computers. Thanks for posting this, it has really helped me with the flow I am making! Select the flow name at the top of the Power Automate canvas and change it as you like. Colby Solved! I created a form that has branching so the user may not have a need to answer all of the questions. In the Insert Formula dialog box, do one of the following: To use a field in the formula, click Insert Field or Group, click the field that you want to use in the Select a Field or Group dialog box, and then click OK. To use a function in the formula, click Insert Function, select the function that you want to use in the Insert Function dialog box, and then click OK. If you're not sure where to start, these are some of the most common ways people use Microsoft Forms with Power Automate: You can turn on email notifications for the form's owners in your form settings. Send email with specific attachment based on Form response 03-11-2020 08:35 AM Hi! Step 1 - Use this to retrieve the submitted forms info. Note:Insert the downloaded .png wherever your intended audience can scan it with a QR code scanner. Power Platform Integration - Better Together! Find out more about the Microsoft MVP Award Program. The available fields for an email are To, CC, Subject, and Body. This Power Automate Tutorial Video covers the following: Create Microsoft Forms with File Upload Save MS Forms Response & Attachments to SharePoint List Save MS Forms Attachments to Document Library Save MS Forms Attachments to Folders Send Group Forms Attachments & Response in Outlook Email For example, you can collect responses from 80 individuals and 20 groups for a total of 100. Note:When you forward an email, the attachments remain with the new email. June 10, 2019. In order to submit more than one file attachment to the email you will need to create an array to hold the name and content of each file. Select to preview or open the attachment. The image appears inside the message body. In the upper-right corner of the window, select the Edit pencil icon to open the flow canvas. I'm super frustrated right now because I have to use this app instead of Google forms, which has MUCH more flexibility. Go to Solution. I works as a consultant/trainer where my breadth of knowledge makes me ideally suited to combine Administrative, Development, and SharePoint Designer topics. Re: Attach Microsoft Forms response in email. Select Home >Attach File, and choose an option: Recent items - select the arrow to find a file or image you have saved or worked with recently. Select Insert. Delete the SharePoint action that comes with the template. When users submit their form data in an e-mail message, InfoPath creates an e-mail message with the form data and sends the message to the e-mail recipients that you specified when you created the data connection. . You need to complete the Enter a name, group, or email address field. The attachments can be of any numbers and formats. Note:If you're on the mobile site, make sure you're on the Questions tab and then press the arrow button in the center. As a result, when users open the form, InfoPath automatically adds a Submit button to the Standard toolbar and a Submit command to the File menu. Send a file or image with your email message by adding an attachment. But you can do it with flow. KatrienVds Select dynamic content to include details from the form response in the approval request. Select the folder icon and browse to the Excel workbook you created earlier. Add an attachment Select Home > New Email. Just to clarify, I am using this internally for training and FAQs. Change the keyboard shortcut for the Submit button on the Standard toolbar and the Submit command on the File menu. We receive the responses in the XL file online and from there construct the resulting form to "print" in the office to PDF. I just clicked on the options under the 'Get Response Details'- nothing was hand-typed. Please do update us. @michellekafelthis is the simple flow I put together for my form. Tip:If the function requires parameters, select the function in the Insert Function dialog box, click OK, and then in the Formula box in the Insert Formula dialog box, double-click the function that you added, and click a field or group. I just don't know how to set that up.I hope I'm explaining it well enoughAny help or clarifying questions, please lmk.Best,MK. Published by Paul Papanek Stork View all posts by Paul Papanek Stork Please try again. Web Forms . A BLOG about SharePoint & O365 Administration, Design, Development, and Customization . Or, for an existing email, select Reply/Reply All or Forward. What am I doing wrong? Keep up to date with current events and community announcements in the Power Automate community. No translation to Base64 is required because the file is retrieved as JSON, not binary. So far, I only get a new ticket created (the email to HelpDesk) w/no info or links to further data. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Send email with specific attachment based on Form Business process and workflow automation topics. We're not done yet! In the next step in the flow, "Start and wait for an approval," select the Approval type, enter a Title, and enter the approvers' email addresses in Assigned to. Now you are ready to retrieve the details of the files attached to the question in the response and add them to the array. After you add the submit data connection, you configure your form template to allow users to submit their form data. Search for "send email" and select the Office 365 Outlook action Send an email (V2). 06:50 AM Explore subscription benefits, browse training courses, learn how to secure your device, and more. When you enter an Outlook address for an addressee, the Outlook checkbox if filled by default. Click Send form data to a single destination, and then, in the list, click E-mail. If you configure your form template to include the form as an attachment to the e-mail message, you can also attach the form template to the e-mail message. In order for the recipients to open the attachments, they must have InfoPath installed on their computers. I'm not aware of any easy way to extract the actual form response link itself and have it emailed to SolarWinds via Power Automate. Thank you. Yes, the outputs will likely be meaningless without headers. Microsoft Forms and PowerAutomate: Sending Attachments via Email Gareth Hunt 289 subscribers Subscribe 22K views 2 years ago In this video I will run through how you can use PowerAutomate. To create a custom message to indicate if the form was successfully submitted, select the Use custom messages check box, and then type your messages in the On success and On failure boxes. Let themknowwe've received the form and to send any extra information via automated email. The Microsoft Flow would automatically pick that event and send the attachments to the configured email address. In his spare time, Corey works with his wife, Jennifer, on their product BrewZap, a mobile app platform for breweries. Connect your favourite apps to automate repetitive tasks. You can also specify if you want the form to appear in the body of the e-mail message or as an attachment to the message.